Company Responsibilities

Nordic Products & Services is dedicated to using the personal data it holds to ensure compliance with current legislation, particularly in the areas of equal opportunities and non-discrimination. For employee data, the company conducts regular reviews to verify the accuracy of the information held. This involves periodically contacting employees to confirm their personal details are up to date. Employees are responsible for informing the Corporate Services Department of any material changes to their personal information, such as changes to names, addresses, next of kin, or contact details, as soon as possible. In addition to employee data, the company may collect and store information related to individuals associated with its business operations, recruitment, or training programs. All collected information is verified where possible and regularly audited to ensure accuracy.

Data Security, Confidentiality, and Privacy

All data stored, processed, or transmitted within or from Nordic Products & Services, including via email and voicemail, is the property of the company and may be accessed or monitored as necessary. Employees with access to company IT resources are required to maintain confidentiality and ensure proper use of accessible data, including securing devices and protecting access rights such as passwords. Employees must respect the privacy rights of colleagues concerning personal data, and any unauthorized disclosure or use of confidential information is strictly prohibited. Unauthorized access to restricted areas of the network or confidential data will result in disciplinary action.

Data Breach or Data Loss

Employees who handle personal data are responsible for ensuring the security of that data at all times. This includes implementing necessary protections, such as antivirus software, passwords on devices, and securing physical storage like filing cabinets. Employees should also take steps to prevent the physical loss of data, such as avoiding leaving laptops or paperwork in insecure locations. In the event of a data loss or suspected data loss, employees are required to report the incident to a company director immediately.

Privacy

Users of Nordic Products & Services' IT resources should be aware of the open nature of electronic communications and not assume privacy or restricted access. Although the company takes steps to ensure the secure transmission of data, it cannot guarantee that security measures will not be bypassed or compromised by unauthorized parties. While it is not the company’s policy to continuously monitor internet usage, email communications, or data files, it reserves the right to do so if necessary. Employees should understand that they have no right to privacy regarding company-owned or leased equipment. The company may access or delete any data stored on its systems.In most cases, the company will seek an employee’s permission before accessing personal data or communications. However, in cases of disciplinary investigations, requests from government agencies, or legal proceedings, the company reserves the right to access and secure data without prior notice or permission.